EANR now has two new tables in the Records tab which enables users to manage Teacher Encounters and Teachers details:
- Encounters table: The Encounters table in the Records tab includes a list of all new and existing Encounters. This means Teacher Encounters data are all managed from this table and are no longer stored under individual employer’s profiles.
When an employer registers for an Encounter through CEC website, a new Encounter is created in this table which is linked to the relevant hub/partner and includes the employer details.
This table is equipped with Search and Filtering features to enable users easily navigate through the list and find the Encounter/Employer which they are looking for.
- Teachers table: The Teachers table in the Records tab includes a list of all new and existing teachers which have registered for an Encounter or are included in one of the existing teacher encounters.
When a teacher registers for an Encounter through CEC website, a new profile is created for them in this table which includes their details and institution URN.
This table is equipped with Search and Filtering features to enable users easily navigate through the list of registered teachers and find them based on their name, date of register, school name and URN, as well as their availability for being linked to an Encounter.
To record and monitor Teacher Encounters:
1. Log in to EANR with your email address and password > https://auth.careersandenterprise.co.uk/eanr
2. Go to ‘Records’ on the left-hand navigation bar and click on ‘Encounters’:
3. You will see a list of all new and existing Encounters that are created for your hub in the Encounters table.
Encounters are normally linked to individual employers by default so you should find the relevant Encounter that is created for your employer after they register.
4. To find the Encounter you are looking for you can use the Search box provided as seen below. Here you can search based on Encounter ID, Employer name/ID, Teacher details, or Enterprise Advisor involved.
5. Once you have found the Encounter you are looking for, you can select:
View > in order to view the encounter details such as Encounter ID, delivery details, planning partner, and employer(s) and teacher(s) involved in the Encounter.
Edit > Select this option in order to edit/supply Encounter details such as:
- Encounter name
- Location (Employer, School, Other)
- Enterprise Coordinator
- Encounter type (Single employer, Multiple employers)
- Delivery model (Face to face, Virtual, blended)
- Time committed (Hours)
- Size (Single school, Multiple schools, One to one)
- Encounter Progress (Draft, In Progress, Completed, Cancelled / Closed)
- Date of Activity
- Description of Encounter
- Employer source (CEC referral, EA, Cornerstone, CBI, Local careers Hub contact)
- Employers (link more employers to the encounter)
- Teachers (Add teachers to the encounter)
Further information and guidance about Teacher Encounter details:
Encounter Progress
Available options for Encounter Progress are:
- Draft: Every newly created encounter will be in “Draft” status by default.
- In Progress: As soon as any information is added, the Encounter will become “In Progress”, essentially making it a live Encounter to be tracked and completed.
- Completed: Once all the information is known and encounter is completed you can set the progress to “Completed”. When Encounter Progress is set to Completed, then all other fields become mandatory.
Please remember that once you have set the Encounter progress to Completed and select “Edit Records” at the bottom of the page to save the changes, all details are locked, and the encounter details can no longer be edited. Once you add the completed date this will trigger the national post-Encounter evaluations to be sent. - Cancelled / Closed: Use the “Closed” status If Encounter is Cancelled or not completed for any reason.
Employers
Each Encounter has 1 Employer linked to it by default which would be the employer who registered online on CEC website. But users can link multiple employers to the same encounter.
It is also possible to merge duplicate encounters from the same encounter together into one encounter via the Edit Encounter window.
Link Employer
This option is for linking multiple employers to the same Encounter (i.e. creating a multi-employer encounter if more than one employer are involved). In order to have a multi-employer encounter each employer that participated in the Encounter must register online on CEC website separately. This results in each of them having a new “Draft” encounter in the Encounters table which you can then use to link them to a single Encounter.
You can link multiple other employers to the Encounter which you are editing if it is still “In Progress” status, but all the other Encounters/employers which you want to link must be in “Draft” status and they also must belong to the same Partner or a neighbour partner for linking to be possible.
Once you Select “Link Employer”, you will see the Employer Linking Search Box” which will show the available options/employers for linking as shown below:
Merge Duplicate Encounters
This option is only used when there are two Draft Encounters linked to the same employer (i.e. multiple online registrations by the same employer) and you want to Merge them into a single encounter and remove the duplicate.
For this purpose, click on “Merge Duplicate Encounters”. and select the duplicate option from the Encounter Merging Search Box. Note that you can only merge to Encounters if they are both in “draft” status and linked to the same employer.
Teachers
Here you can add the details of all teachers who have attended the Encounter. For this purpose, you can click on the arrow sign of the Teacher Search Box to see a list of all available teachers for your encounter, or type a name in the search box to search the list of available teachers as shown below:
Please note that:
- The list of available teachers depends on registrations in your hub or a neighbour hub
- Every teacher must register online on CEC website BEFORE they can be added to an encounter
- A separate new online registration is required for each encounter that a teacher attends if they want to attend multiple encounters
- Once a teacher registers online, their details will be imported to EANR and added to the Teachers table within 2-3 days of registration. In the Teachers table you can see each teachers details i.e. name, Email, institution URN, and Partner, as well as:
- Number of Encounters Registered for (in the current and previous academic year)
- Number of Encounters linked to the Teacher (in the current and previous academic year) - On the Teachers table, you can use the table filters to view a list of teachers which are available to be linked to an Encounter in your hub
- In order for a teacher to be available to be linked to an encounter, their Number of Encounters Registered for must be greater than their Number of Encounters linked to the Teacher, like the example shown below:
Completing an Encounter
Once all the information is provided and all attended teachers have been added to the Encounter, set the Encounter progress to “completed”. Ensure a completion date is entered in “Date of Activity” as this will trigger a workflow to record which teachers completed the Encounter and will hence receive the post-Encounter evaluation survey.
Downloading / Exporting the data
Both Encounters and Teachers tables have Download feature which enables you export all the table details into an MS Excel file for reporting or further analysis purposes. For this purpose click on the “Download this information” button as shown below:
Encounters download file:
This Excel sheet has 3 tabs which contains:
- Encounter details for each Encounter in your table
- Teachers included in each Encounter in your table
- Employers linked to each Encounter in your table
Teachers download file:
This Excel sheet has one tab and includes the details of the registered teachers mentioned above.
Original version published 6th March 2025.